Visitors - Volunteers - Chaperones


All visitors will be greeted at the front doors by our building greeter who will ask to see identification and will escort visitors to the front office. In the front office, visitors will sign in and receive a visitor’s pass before visiting any part of the school building or grounds. After visiting, please return to the front office to sign out and return the visitor’s badge. Visits to classrooms must be arranged in advance with classroom teachers to preserve instructional time and avoid distracting from the teacher’s supervision of students.

Guidelines for Volunteers

Due to the confidential nature of our work and our commitment to protect the safety and privacy of our students and staff, volunteers must observe the following guidelines: 

  • Volunteer times must be pre-arranged with the classroom teacher. 
  • Please arrive promptly at your scheduled time and sign in at the office to receive a visitor’s pass.
  • Please do not bring pre-school age children with you when you volunteer. 
  • Avoid interrupting teachers during instructional time. 
  • You must sign your own child out in the office if you take your child with you when you leave. 
  • A child’s academic ability and behavior are confidential information and are not to be discussed with other parents either at school or at home. 
  • The teaching abilities of individual teachers and their personal lives are confidential matters. Gossip about teachers undermines the integrity of our school. Please refrain from talking about teachers either at school or in the neighborhood.
Guidelines for Chaperones 

First and foremost, thank you for your support and your interest in accompanying the students on their field trip. As a chaperone, you will play a vital role in maintaining a safe and enjoyable learning environment. The students are our greatest treasure, and our expectations are high in ensuring their well being and safety. As a chaperone you represent Sealston Elementary school and King George County Schools. 

  • Please plan to arrive at least 15 minutes prior to departure time.
  • Classroom teachers will assign you to a group of students to monitor and supervise during the duration of the field trip. These students should be under your direct supervision at all times throughout the field trip, both inside buildings and outdoors. Failure to supervise students not only takes away from the students’ experience but also compromises each student’s safety. 
  • Chaperones must be 21, unless the parent of a child in the classroom. Chaperones must sign-in before leaving on the field trip. Only Sealston Elementary students will participate in a field trip. Please make outside arrangements for the care of siblings. 
  • Chaperones should dress appropriately and modestly, following Dress Code Policy as outlined in the student handbook. 
  • Usage of the following is not allowed: profanity, tobacco products or alcohol products. 
  • Your help is needed to remind children to show respect to adults, be active listeners, and also to model what these behaviors look like. Please follow all posted rules and regulations of the field trip venue. 
  • Keep it about the children - While there are many reasons for adults to talk and share during a program, it is important to resist the urge to talk with other adults during presentations. The field trip is for the children and if we remember this, the focus can remain on them and making their field trip a quality experience. If you need to discuss your child’s school progress with a teacher, please set a time for a parent-teacher conference. 
  • Cell phones and other electronics - Within recent years, cell phones have become a necessity for most of us. However, they can be a distraction during your child’s program. Please set your phone to vibrate or silent mode if you’re required to carry your phone. Pictures of individual students that are not your own child/children should not be taken. No pictures of students other than your personal child/children should be posted on the internet. Ipods and other electronic devices distract from your supervisory expectations and therefore should not be used. 
  • Food products (including candy/gum) may not be distributed to students due to safety concerns. 
  • Restroom use - Individual students needing use of bathroom facilities during a field trip will be allowed to do so only under supervision of an adult chaperone. Restroom facilities should be monitored by chaperones during group use. 
  • For the protection of both the chaperone and students, chaperones should not place themselves in situations in which they are alone with a student. 
  • At no time can chaperones dispense medication to a student. This includes non-prescription aspirin, allergy medicines and cough drops. If a student becomes sick, contact their teacher. Injuries deemed severe must be dealt with immediately. All efforts should be made to contact the lead teacher or school to determine the best way to handle the situation. Any injury, no matter how minor it may seem, must be reported to the student’s teacher so they may follow up with the student’s family.
SES Webmaster,
Aug 12, 2016, 8:11 AM
SES Webmaster,
Aug 12, 2016, 8:11 AM